Our Client In The Retail And Distribution Industry Is Looking For A Procurement And Office Administrator. The Procurement And Office Administrator Is Responsible For Supporting The Procurement Function By Ensuring Optimal Stock Availability Across All Branches Through Effective Inventory Monitoring, Timely Purchasing, And Accurate Stock Analysis. The Role Also Provides Administrative Support By Maintaining Inventory Records, Preparing Stock Take Documentation, Analysing Stock Variances, And Ensuring Accurate Reporting. This Position Requires A Highly Analytical Individual With Excellent Attention To Detail, Strong Numerical Ability, And Advanced Microsoft Excel Skills.
Duties And Responsibilities
•Monitor And Analyse Stock Levels, Inventory Movements, And Sales Trends Across All Nationwide Branches.
•Review Outstanding Purchase Orders And Shipping Schedules To Determine Optimal Reorder Timelines And Prevent Stock Shortages.
•Coordinate Procurement Activities By Preparing And Placing Orders With Both Local And International Suppliers.
•Monitor Stock Levels Of Locally Sourced Products And Liaise With Suppliers To Replenish Inventory As Required.
•Prepare Stock Take Schedules And Documentation For Branch Stock Controllers.
•Analyse Stock Count Discrepancies And Investigate Inventory Variances.
•Compile And Distribute Stock Take Reports And Inventory Reconciliation Reports.
•Update Stock Verification Records, End-Of-Day Inventory Files, And Other Inventory Management Documentation.
•Maintain Accurate Procurement And Inventory Records In Accordance With Company Procedures.
•Prepare Routine Procurement And Stock Management Reports For Management Review.
•Ensure Compliance With Company Procurement Policies And Inventory Control Procedures.
•Provide General Administrative Support To The Procurement Department As Required.
•Collaborate With Internal Departments To Ensure Efficient Stock Planning And Uninterrupted Business Operations.
Education And Qualifications
•Diploma Or Degree In Procurement And Supply Chain Management, Purchasing, Business Administration, Logistics, Or A Related Field.
•Minimum Of 2 Years' Experience In Procurement, Inventory Management, Stock Control, Or A Similar Role.
•Proficiency In Microsoft Office Suite, Particularly Microsoft Excel.
•Strong Working Knowledge Of Excel Functions, Including VLOOKUP And Other Analytical Formulas.
•Experience Using Inventory Or ERP Systems Will Be An Added Advantage.