Our Client In The Medical Field Is Looking to Employe Two Executive Assistants. The Incumbents Provide High -Level Administrative And Executive Support To The Chief Executive Officer And Serves As Liaison To The Board Of Directors And Senior Management Team. Presents a Good Image Of The Organization By Professionally Handling Customers, Stakeholders (Internal And External) That Interact With The Ceo And Senior Managers.
Roles And Responsibilities
Provides Executive Support To The Ceo, Manages All Matters That Come To This Office, With High Level Confidentiality And Discretion To Protect Company Reputation And Image.
Handles Information Flow, Coordinates Ceo Planning, Calendar Of Meetings, Organizing Complex Calendars And Schedules, Resolving Any Scheduling Issues.
Develops, Plans And Advises The Management Team On All Ceo’s Activities
Organizes And Prioritizes Critical Issues And Information Requirements For The Ceo To Support And Facilitate Efficient And Effective Decision Making
Liaises And Works Collaboratively With Management Team On Broad Business Matters To Facilitate Line Of Sight On Issues On Behalf Of The Ceo
Provides Oversight And Information Flow On Projects And Group Business Activities Between Ceo And Respective Managers
Manages Sensitive Matters And Decisions With High Level Of Discretion
Tracks Organizational Performances, Business Issues Across The Organization And In The Market Ensuring That The All Relevant Stakeholders Are Advised Of All Critical Matters
Prepares/Drafts Comprehensive Communication Memos, Emails Etc. On Behalf Of The Ceo
Prepares Reports, Researches, Collects And Analyzes Information In Advance To Conserve Ceo’s Time
Organizes And Coordinates Ceo Meetings And Attends To Provide And Note Information, As Required
Supports The Ceo With Complex/Executive Administrative Roles (Schedules, Prioritizes, Organizes Documents, Maintain Records, Notes Taking At Meetings, Etc)
Manages Relations Between Management And Ceo And Is An Integral Part In Connecting Siloed Work Streams
Drives Business Growth Agenda On Behalf Of The Ceo And Ensures That The Business Can Be Fully Funded
Oversees The Implementation Of The Strategy Focusing On Assigned Areas That May Not Have Adequate Human Resources To Implement.
Monitoring & Evaluation (M&E) Focus Executive
Develop And Monitor a Dashboard Of 5-Year Strategic Outputs
Tracking Of Employee KPIS
Digitalizing Systems For Efficiency
Promoting Integration Of Functions
Motivate Management And Staff Achieve Set Goals
Weekly Meetings With Quality Manager To Keep Finger On Adherence To Quality Practice In The Organisation
Market Company’s Quality Standards With Stakeholders
Revenue Generation Focus Executive
Identifying Internal And External Revenue Streams
Market Research & Stakeholder Engagement
Follow Through Income Generating Activities/Projects.
Dashboard On Progress Towards The Revenue Goal
Motivate Staff, Management And Bot To Pursue Set Financial Targets
Weekly Meeting With Finance To Keep Finger On Income And Expenditure Patterns.
Come Up With Revenue Generating Investment Models Around ‘Dormant’ Grant Funds
Up The Game With The Marketing And Visibility Theme
Qualifications and Experience
Minimum-Bachelor’s Degree In Business Administration, Law, Finance, Accounting Or Equivalent.
Masters In Business Administration Or Masters In Business Leadership Advantageous
Knowledge In Corporate Communication Or Related
3+ Years Of Relevant Experience