Our Client In The Media Sector Is Looking To Hire a Experienced Bic Coordinator. The Incumbent Shall Facilitate Information For All The Different Departments Within The Company.

Duties And Responsibilities
Team Support And Business Support
• High Level Of Energy, Drive And Commitment, Assisting Fellow Workers One Team, One Effort, Giving Business Support, Having Common Purpose.
• Participating In Staff And Team Events, Assisting All Staff In An Hour Of Request With "Open Communication" In Mind And "Common Purpose"
Database Management And Contracts
• Database Management And Contracts
• Loading Contracts <95% Accurate In Accordance With Policies (Only 1 Credit Notes Passed) No Outstanding Information In Pims, No Errors Made Due To Emails Not Being Answered, All Cancellations Done On Time
Report Management To Regions And Internal
• Supply Information To Internal And External Stakeholders, Daily, Weekly And Monthly Reports.
• On Time & Accurate Every Month, No Email Follows Up Needed
Operations Management
• Ensure Daily Imports Are Correct, Structure Management, Solve Queries, Generate And Supply Flighting/Blanking/ Follow Up On Outstanding Items, Safety Compliance, Erected And Removed Dates.
• No Outstanding Information, All Blanking And Flighting Dates Added To Client Contracts, Queries Resolved Within 1 Day, Safety Compliance Updated On a Weekly Basis
Operations Support: Flighting Blanking, Media Status, Inspection Schedules And Ad Hoc Requests
• Supply Flighting, Blanking, Inspections Schedules Operational Staff For All Media Types As Required. Assist With Any Ad Hoc Requests Pertaining To Operations.
• Job Card Creation Whenever Maintenance, Repairs, Upgrades Or New Erection For Structures
• Ensure Quotations For Ops Material/Tools Are Sourced And Submitted For Approval
Campaign Execution
• Timeous Submission Of Campaign Roll Outs, Initial Application Payments, Driver Incentives (When Pims Instructions Is Received)
• Campaign Status Updates, Proof Of Flighting Photos, (Daily)
• Reconciliation & Submission Of Sub-Contractor’s Payments (Fridays) • Monitor, Investigate And Report On "Deflighted" Vehicles (Weekly)
• Confirmation Of Availability To Sales On Request (Within 24hrs)
• 100% Of Clients Brief And Requirements Me
Ensure Flighting Profit
• Maintain And Ensure That a 40% Mark Up And Target Is Met On Flighting Of Static Sites. Production And Flighting Inclusive Deals Will Be Excluded.
Process Jobs For Production And Flighting
• Ensure All Jobs Put Into Production/Flighting Have Correct Brief From Ae's/Assistants And That The Po And Artwork From Client Is Correct. Measure Is 95% Accuracy
• Ensure All Jobs Quoted To Ae's/Clients Have Correct Specs And Printing And Flighting Prices. Special Quotes To Be Approved By Country Manager. Measure 98% Accuracy.
Reception & Admin
• Ensure All Calls Are Answered And Forwarded To The Relevant Persons. • Taking Of Messages When Office Staff Are Out Of Office.
• Ensure Monthly Office/Tea/Cleaning Supplies Are Ordered And Purchased

Qualifications And Experience
Must Have a Business Management Qualification Or a Related One
Business Processes – Understanding Of Sales, Operational And Accounting Principles And Procedures • Product Knowledge – Knowledge Of The Product Provided
Computer Literate – Ability To Operate Microsoft Office In Terms Of Excel, Word And Outlook
• Analytical Skills – Ability To Read, Analyse And Interpret Technical Procedures And Council Regulations
• Business Writing Skills – Ability To Utilise Business Writing Skills Effectively • Communication Skills - Ability To Effectively Present Information And Respond To Questions From Groups Of People, Managers, Customers And Suppliers In Senior Positions
• Problem Solving Skills – Ability To Solve Practical Problems
• Time Management Skills –
The Ability To Organise, Schedule And Execute Work Activities • Numerical Ability
– The Ability To Work With Discounts, Interest, Commissions, Proportions, Percentages And Volume
• Interpersonal Skills – The Ability To Interact With People At All Levels
• Attention To Detail – Ability To Pay Attention To Detail And Be Accurate