Our Client In The Waste Management Industry Is Seeking To Employ An Accounting Officer. The Purpose Of The Job Shall Be to -
To Provide Fast, Flexible, Focused And Friendly Accounting Functions Up To Trial Balance
To Ensure That Records Of Financial Transactions Of The Company Are Verified, Allocated And Posted To Respective Accounts In The System To Enable Appropriate Management Information And Reports To Be Generated.
To Perform Clerical And Administrative Support Tasks, Establish Work Procedures And Standards To Improve Efficiency And Effectiveness Of Assigned Operations.
Responsible For Ensuring Compliance With Established Company Standards
Duties and Responsibilities
1.ACCOUNTING:
1.1Maintains and updates accounting records by performing duties such as:
1.1.1Data capture
1.1.2Receipting
1.1.3Recording and posting transactions in journals and the general ledger for accounts payable, accounts receivable and payroll
1.1.4Sending statements to debtors per standing company standards
1.1.5Creditors:
Attend to creditors accounts setup and maintenance
Prepare monthly creditors reconciliation reports
Allocate and post financial transaction details to subsidiary books.
1.1.6Debtors
Invoice clients and ensure that payments are received timeously
Ensure that debtors do not go beyond 30 days unpaid.
1.1.7Payroll:
Attend to payroll function in liaison with the Administrator for overtime or unpaid leave etc.
Enter payroll information into the ledger.
1.2Maintains bank account records, reconciles bank accounts and balances receipts and payments.
1.2.1Bank & Cash:
Process all payments and receipts into the cashbook
Perform bank reconciliations
Compare bank statements with general ledger to corroborate finance
1.2.2General ledger:
Responsible for processing of journals
Reconciles all balance sheet accounts
Reviews general ledger for input accuracy before running the trial balance
Maintain financial document retention files
Produce monthly accounts reconciliations and submit reports to Management
Ensure that reconciliation items are cleared before month-ends.
1.3Prepares various accounting summaries and reports. Compiles, maintains and produces statistics and reports as required.
Reporting:
Maintain internal control systems
Production of monthly trial balance
Year-end audit preparation including required schedules
Maintain complete filing system to support financial records.
2.ADMINISTRATION
2.1Comply with relevant reporting requirements.
Comply with relevant statutory bodies and draw requisitions for payments (e.g. NSSA, ZIMRA, NEC etc.)
Complete and submit returns as required (ZIMRA, NSSA etc).
2.2Asset control:
Update fixed assets register monthly
Insure and license vehicles
Ensure tracking system is running smoothly
Ensure fleet is serviced timeously i.e. after 10,000km.
2.3Vehicle tracking:
Track vehicles in liaison with Operations and Administration Officer to ensure that trucks are on route at all times
Provide monthly tracking statistics (e.g. skips collected by vehicle, fuel usage, repairs & maintenance by vehicle, next service due, major R&M by vehicle, etc.)
Highlight to management any observed discrepancies in fuel consumption and route deviation.
2.4Liaise with the Operations and Administration Officer regarding requisitions to ensure availability of cash and over.
2.5Supervise and work hand in hand with the Debtors Clerk.
2.6File correspondence appropriately.
2.7Be an all-rounder:
Work hand in hand with Operations Administration Officer and be in a position to relieve the Operations and Administration Officer as and when required.
Assist in the sourcing of new business and work on securing a minimum of one new client per month.
3.GENERAL RESPONSIBILITIES
a. Compliance with security procedures and safety & health regulations
b. Ensure that unauthorized access to company systems is protected
c. To maintain confidentiality and observe data protection and associated guidelines where appropriate
d. Carry out any other tasks as assigned from time to time by Management.
Experience and Qualifications
1.First degree in accounting, finance or business or any recognised financial qualification.
2.5 years’ experience
3.Extensive knowledge of Generally Accepted Accounting Principles
4.Knowledge of bookkeeping practices
5.Working knowledge of relevant computer applications: PASTEL (3 years minimum experience)
6.Proficiency in Microsoft Office
7.Knowledge of relevant legislation and regulatory requirements
8.Ability to prioritize and multitask in a fast paced work environment
9.Highly organized and detail oriented
10.Able to complete tasks accurately and timely with minimal supervision
11.Strong verbal and written communication skills
12.Thrives in a collaborative, team player office environment
13.Ability to interface well with staff and external contacts of the company
14.Proven ability to maintain confidentiality
15.Strong organizational skills.
Key Competencies:
1.Planning and organizing
2.Attention to detail
3.Information collection and monitoring
4.Problem analysis
5.Problem solving
6.Communication skills
7.Confidentiality
8.Team Player
9.Flexible working approach
10.Reliable, honest and conscientious person
11.Results oriented person
12.Able to think outside the box and ability to make swift cost effective decisions
Working Conditions:
This job requires outdoor working e.g. visiting clients, fueling of trucks and week-end on call services.